13 Benefits of Using Field Service Management Software

The market size of the field service management software industry in terms of revenue is $1.7bn in 2021, with an annual growth of 10.1%. Shocking right?

As a business owner, it becomes essential for you to include the best field service management (FSM) software solution in your business to automate your business process and enhance productivity.

How FSM software helps your business? What makes FSM software unique?

To answer such questions, we have come up with an article mentioning detailed information on the major benefits of field service management software for your business.

What is Field Service Management(FSM) Software?

Field service management (FSM) software helps you to achieve the desired business goals and enhance business productivity. The business owner generally aims to gain profit by simply following two essential goals: resource usage up to the mark and higher customer satisfaction.

Nowadays, customer expectations for excellent customer service are increasing day by day. FSM software overcomes such a burden and helps your business to get practical solutions like better communication with employees, customers, and management.

The business which uses the FSM software quickly grabs an opportunity to be on the top of this competitive world. FSM typically connects your business’s essential parts to provide an impressive customer experience for your caring customers and your business growth.

Who Can Use FSM Software?

Field service management software is an ideal choice for an engineering services company, industries, subcontractors, and contractors, marketing experts, and specifically, which deals with specific contracts working on the workforce outdoors.

Telecommunications, waste management areas, public transport, and even the healthcare industry primarily use FSM software. For any organization, field service technicians, team managers, dispatchers, accounting persons, and many others use FSM software to a great extent.

Important Benefits of Field Service Management Software in 2024

Now, it’s time to focus on some of the standard benefits of a field service management solution that helps achieve your business goals.

1. Streamline Work Orders

   Many industries still make use of papers for documentation or old software to capture the daily work order details. It results in delays to schedule a specific job, scheduling overlaps, dispatching problems, more inaccurate data entries, and even high-costing demands.

   With FSM software’s help, every task is sent to the worker’s mobile device, including the optimal route to the site, tools used, inventory management processing, customer’s service history, generate service reports, and other similar information (description, address, photos) to serve the client best as per their basic need.

   It quickly helps eliminate paper-based field services and provides the organization to streamline field service processes smoothly.

2. Improve Job Scheduling

   Field service management software helps you to create and manage multiple jobs for field technicians smoothly. A field service company depends on its schedule and the dispatch team to make the working process smooth. The business improves its scheduling criteria by invoking a sound system.

   In simple words, it means that by including FSM, your business analysis and planning make a significant impact on on-time technicians, reduction in double-booking, and the right technician to meet all kinds of jobs. A flawed scheduling system results in great chaos and even an extreme loss of revenue.

3. Boosting Operational Efficiencies With Routing Optimization & Scheduling

   Route optimization is just an initial stage of your daily business planning operations. In your organization, if the planning team and the transport department are working in isolation, then it becomes quite a hindrance in a route planning process to improve the operational tasks that your worker performs.

   There exist multiple route optimization systems that help the planners of an organization work on daily planning activities.

   To overcome such issues, the FSM software solution helps you to automate scheduled assignments, route planning, monitoring, reducing transport costs, mining, saving time and effort, and decreasing customer service levels.

4. Better Resource Optimization

   The field services management software enhances their profitability by adequately optimizing the essential aspects like assigning and routing field personnel based on the expertise level.

   As per Feblowitz: “Dispatch optimization allows crews to do as many jobs in a day as possible. It minimizes drive time, increases productivity, and reduces emissions and fuel charges”.

   Let us take an example. The manual dispatch process replacement with the field service management system in source refrigeration & HVAC helps create more impressive and practical routes. In only one region, the field technicians have a reduction of 35% to maintain the perfect service level compliance.

   Hal Kolp, vice president of information technology at source refrigeration & HVAC, says, “Instead of someone calculating this information in their heads, we needed a system to determine the plan in a uniform way across all sites.”

5. Effective Communication with Customers & Field Service Technicians

   Customer acquisition and customer retention are the two main objectives that any organization must-have. You are going to lose your customer once they are disappointed with your services or products. The effective way to enhance your customer satisfaction is to have better communication with the field service technician that visits your premises to resolve your customer’s queries.

   The technicians typically record relevant service notes, various diagnostics, test outcomes, quality data, parts consumed and labor expended in the device, and on-arrival capture as image/video using their mobile devices.

   They provide real-time information as per the business requirements to keep the customer happy using multiple innovative ways and improve customer service. On the other hand, the customers, who use the tools, track the technician’s location.

   Customer engagement also enhances once we include accurate FSM software in our business. Like Salesforce, SAP, or ZoHo, the most popular CRM apps perform integration with your FSM system to popularize business.

6. Work Automation

   Field service management software plays a vital role in automating the multiple tasks that work as a sequence of numerous events and generally occur outside the walls in a very streamlined fashion.

   It usually avoids the obstructions and costs that affect the time-wastage and inefficient activities, explicitly ranging from perfect planning, standard asset management (EAM/CMMS), and scheduling ability to adopt multiple changes daily.

   FSM software facilitates the task coordination steps with a dynamic scheduling engine solely responsible for managing all the planning and scheduling variables and their related dependencies. The decision comes typically out of scope from the manual dispatch environment and integrates them into the software.

7. Dealing with Knowledge Base and Client History

   For any company, the most valuable asset is a database that includes complete information about all the clients, their related history, and some essential technical instructions. So, if any of the employees are not available, leaving the job, feeling sick, there will be no loss to the company.

   The reason behind this is that the work process continues, as the substitute will be available for that particular employee as the company does possess the previous job history.

8. Track Equipment

   The FSM software, typically linked with telematics technologies, helps the organization have complete control over each equipment’s location. For instance, the Kärcher installs the SIM card on their machines to capture the information about it.

   So, by proper usage of M2M technologies and 4G, the mobile app can easily connect with each machine and efficiently perform the data collection to maintain the accurate data and the people who access that particular data.

   As GPS tracking is possible, every piece of information like a stolen machine, unauthorized usage of the machine, and others can be readily available.

9. Invoicing is Fast

   Invoicing is one of the essential assets of any field service organization. It typically takes multiple weeks to assess the work performed once every data is captured and analyzed manually.

   Using the FSM, the field service technicians send all the job-related information like time spent, tools and materials used, change the work status, client’s digital signature, and even job result photos.

   Based on the information provided, the FSM system automatically generates the invoices quickly to calculate the price, identifies the products available under warranty, outstanding commitments, and discounts.

10. Managing Emergency Jobs

    FSM systems are always ready to handle the emergency to identify the nearest technician if available. The complete functionality works on the map, so it becomes easy for the dispatcher to view the map’s location. So, the technician quickly rerouted the distance to reach the final destination.

    The introduction of emergency service calls brings a worker into panic if an automated field service software is not available.

11. Minimizing the Waste

    The FSM system’s primary responsibility is to handle the problem of waste management that usually occurs in the organization. In addition to it, it includes the task and related activities to manage waste ranging from the establishment to its final disposal.

    By including the FSM system in your organization, you reduce waste by promoting the system’s essential functionalities. It helps the field workers work more systematically and smoothly, which quickly enhances the organization’s business sense.

12. Real-time Tracking of Field Service Technician

    Apart from the services to improve the service management activities that usually exist before, the customized tool allows the customers to track the documents related to a particular service request and service delivery.

    Once the service is complete, you have an option to analyze the performance of the field service technician to improve the field-based solution.

    The leading proactive service management is to analyze the field teams in real-time visibility. In addition to it, it becomes quite easy for you to manage the technicians more intelligently and anticipate problems before they occur.

    Once we have the field service technician’s accurate location, it becomes relatively easy to adjust routes and make perfect decisions to deal with unexpected events or emergencies in the most efficient way possible.

13. Better Coordination with the Team

    Team coordination becomes stronger if you include FSM software solutions in your business. This solution possesses an excellent option for team coordination.

    Now, consider the case that the customer does not have FSM software, then his manager will inform another person to handle the task. But once the data validation is available specifically on a central platform, it becomes quite easy to manage better coordination.

    So, these are the benefits of field service software that help your business to grow on a large scale in terms of efficiency, productivity, and cost savings to enhance the user experience by performing additional tasks and field operations. Still, if you have any questions related to field service management software and its benefits, we have come up with frequently asked questions in the next section.

Conclusion
The field service management system handles almost everything that improves your business strength to make it more efficient and provides field employees or individuals with the resources to make their jobs easier.

Once you invest in a field service solution, you can easily avail yourself of the benefits of establishing interactive customer relationships, minimizing operational costs, and improvising cash flow.

You will come across multiple options to choose from. FieldCamp is premier service scheduling software that is available on both Android and iOS platforms as well as on a web platform that allows you to create and manage job schedules, field service technicians, easily generate reports, and many more making your business operation smooth.