How To Start an HVAC Business [Steps + Tips]

According to Intercoast, the HVAC business has had significant growth of 13 percent in recent years, and the year ahead appears to be promising as well. In other words, if you are considering to start a HVAC business, now is the moment to get started.

However, when it comes to establishing a successful business, you’ll need a failsafe plan to ensure your success.

This complete guide on how to start an HVAC business is intended for people who are considering starting an HVAC business or who wish to work as a full-time HVAC contractor in the HVAC industry. So, let’s move ahead.

What is HVAC Business?

HVAC is an abbreviation for Heating, Ventilation, and Air Conditioning. The HVAC business is a type of business that offers specialized services for heating and cooling equipment installation, such as central air conditioning units, furnaces, and water heaters.

Some of the services that HVAC businesses provide are

  • Gas/oil heating
  • Emergency
  • Air conditioning
  • Commercial
  • Air ventilation
  • Air distribution
  • Light commercial refrigeration

The HVAC business typically handles the climate control systems that are installed in our homes or office buildings. HVAC businesses quickly adopt the new innovative techs to enhance the performance of both HVAC firms and technicians.

How to Start an HVAC Business – Key Steps

After having a look at the basics of the HVAC business, it’s time to focus on the key steps to starting new HVAC businesses.

Step 1: Research and Estimate a Start-Up Cost

The first & foremost thing to do before starting an HVAC business is to research and estimate a start-up cost. HVAC is one such business that is not cheap and has a higher average cost, spending ranges from $3,000 to $12,000. So, it’s essential for you to understand how to start a small HVAC business first.

Step 2: Decide Which HVAC Service You Will Offer

A clear understanding of what service you are providing is essential for any business to be successful. There are several services that come under HVAC, including installation, maintenance, and repair of heating, air-conditioning, and refrigeration systems. 

So, before starting your HVAC business, decide on which HVAC service you will offer to your customer. This will help your business stand out and make your venture successful.

Step 3: Write HVAC Business Plan

For starting a successful HVAC business, you must write an effective business plan. A business plan defines the complete roadmap of your running business.

If you plan to take funds from banks or investors, you need to create a solid HVAC business plan mentioning the complete and appropriate details about the working operation. It will help them know about your business goals, financial obligations, and also your own company.

You need to consider the following metrics in your business plan:

  • Cover page: It should contain your attractive logo, company name, roles & responsibilities, mission, vision, address, and contact details.
  • Executive summary: Here, you need to summarize your company information like income and expense forecast, required funding details, and what makes you different from other competitors.
  • Business overview: You can describe the details of your company like business type, trading name, and most importantly, the business structure.
  • Business description: As the business owner, you can mention your company information like goals (short-term or long-term), location, and services like furnace repair, air conditioning installation, and tankless water heater installation.
  • Market analysis: Make proper market analysis research on the running market and competitors to identify the target market’s age and income and their relationship to managing the HVAC services.

However, various business plan templates are available in the market, making your work easy to create proper planning.

Step 4: Apply for HVAC License and Business Registration

To get profitable success for your HVAC business, you need to make sure that you have applied the legal laws to operate your business.

A license is mandatory as it is related to regulating trades daily in the United States of America. Usually, there exist different types of licenses you can opt for based on your business location and expertise in HVAC.

Once you obtain a license from your state or government authority, you need to register your business. For registration, you need to make sure that the following items are available with you:

  • Your business name: The small business owners must select a name that sounds unique, and professional and describes the services you offer.
  • Contact information: You need to provide an appropriate business phone number and email.
  • Business address: You have to include your office’s address, whether owned by you or a rental property.
  • Business license and registration: Just provide the license number, tax number, separate bank account, and registration number to prove that you are doing legal operations.
  • Trade License: Many states need a trade license from a government authority to start a new HVAC business.
  • Business insurance and bonds (LLC): Having protection and separating personal assets is essential. Liability insurance and bonds do the same for you.

You need to perform each of the metrics mentioned above to start an HVAC business for the first time. No doubt, it’s going to cost you more during the starting stage but it is required.

Additionally, you can also contact an expert consultant or business advisor if you are stuck somewhere which helps you to understand the profit margins.

Step 5: Select Business Name and Register Your Business

Once you have drafted your business plan, it is time to choose a distinctive name for your company that reflects your beliefs and registers your company name with the appropriate state authorities. If you have a limited liability company, a corporation, or a limited partnership in the U.S, you’ll need to register the business itself, which will also register your business name.

Step 6: Create A Business Bank Account and Get Insurance

When you’re ready to start taking or spending money for your business, you should open a business bank account. 

A business bank account helps you stay legal and safe, and helps your customer’s and employees’ personal information secure.

Moreover, business insurance protects your business from the unexpected cost of running a business. Accidents, natural disasters, and lawsuits could run you out of business if you’re not protected with the right insurance.

Step 7: Market Your HVAC business

Marketing is an essential metric that helps your business to get more and more customers regularly. The HVAC business is not an exception.

There are different marketing methods that you can include in your business to enhance productivity and customer service to a great extent.

  • Building a robust website mentioning everything related to your services
  • Applying SEO establishes strategies for enhancing the target market
  • Creating a useful Facebook business page
  • Working with social media ads as a digital marketing strategy
  • Using email marketing for reaching more customers
  • Making use of word of mouth to connect with potential customers
  • Invest in flyers and business cards
  • Collect online customer reviews
  • Brand your vehicles using stickers
  • Upsell your HVAC services by marketing materials to clients onsite

Step 8: Hire HVAC Technicians

Start hiring the best HVAC technicians for a profitable HVAC business. However, before hiring you need to keep in mind some key things:-

Here are the things that you have to ask before hiring an HVAC technician

  • What are your training and experience?
  • What are your HVAC certifications?
  • If you manage a team, what standards are the HVAC technicians held to?
  • How do you determine and charge rates—fixed or hourly?
  • Could you provide references?
  • Are you experienced with this type of HVAC system?
  • What are your payment terms?
  • How do you determine a project estimate?
  • How are changes to the estimate handled?

Step 9: Use HVAC Business Software

The adoption of the best HVAC company software is crucial to keep the firm functioning effectively. It is possible for heating, ventilation, and air-conditioning (HVAC) companies to better serve their customers and enhance their overall experience and satisfaction by utilizing HVAC software.

FieldCamp is premier field service scheduling software for service businesses to automate operations, boost productivity, and increase profit!

  • Automate 90% of your daily operations
  • Save up to 95% of the time you spent on scheduling & reports
  • Keep track of technicians and crews with just a few clicks
  • Track and create reports in real-time
  • Gain complete business mastery with field service automation

Now that you’ve learned how to establish an HVAC business, it’s time to learn the Dos and Don’ts of starting a business.

Do And Don’t For Starting A HVAC Business

According to an industry analyst, 70 percent of HVAC businesses fail in their first year of operation. However, this does not rule out the possibility of starting a firm from the ground up.

You can achieve success as an entrepreneur if you employ the appropriate entrepreneurial skills and resources. If you have begun or want to begin an HVAC business, this post highlights the dos and don’ts that guarantee your firm doesn’t fall into the status of a failing business.


Have A Solid Business Plan

Having a solid business plan is the key to a successful business. Once you have a complete plan in your hand, it’s time to break it down into small goals that are realistic and achievable. This will help you keep your business on track and also update you about when you need to act. So that your business doesn’t go into the failure zone.

Sending An Invoice

Sending invoices efficiently and accurately is a big part of any field service management business, both in the field and in the home office. 

Moreover, it’s also important to track the technician with a tracking tool. So that you can ensure that they are taking the most effective routes to cut down costs.

Seek Professional Help

When it comes to the beginning and maintaining an HVAC business, knowing your professional or trade is crucial. However, while operating, this alone may not be helpful. You will require professional help to successfully run the business. 

There are numerous ways you can seek professional help like hiring a mentor that holds the hand of your business or partnership. You can start your business in partnership with someone or take the service of a business consultant.


Avoid Operating Instinctively

Most entrepreneurs make the mistake of following the gut and thinking that everything will fall into place at some time, which is usually not the case. Instead, this technique can lead to insolvency and low profitability in the long run. 

So, it’s very crucial that you keep a record of every financial data of running your business. Sales, gross profit, and net income are all elements that go into determining your financial health and well-being. 

These data can assist you in catching and resolving problems like declining profit margins before they spiral out of control.

Refrain From Going Too Low

You need not be concerned if you have kept the lower price of your own business than your competitor at the beginning.  However, don’t go too low. It can be detrimental to your business and eventually result in a poor client experience.

Instead,  strive to keep your firm’s prices consistent with market value and avoid going below it; otherwise, you risk losing business. Additionally, investing in an online HVAC estimate might be beneficial. It guarantees that your estimates are accurate in order to minimize losses.

Don’t Underestimate Good Customer Review

The key to establishing a successful and lucrative business is building a strong foundation of happy and super-satisfied consumers. To ensure that your consumers can easily recommend your products to their friends, family, and neighbors, you must build a mentality in which you and your staff exclusively focus on offering an amazing customer experience.

To refine your customer experience, use tools like surveys and online rating and review sites. Keep an eye out for troubling patterns in customer complaints, and take steps to rectify the situation as needed.

Now you know the dos and don’ts of starting an HVAC business, let’s see six important things to conder before starting an HVAC business. 

6 Important Things To Consider Before Starting an HVAC Business

There are some of the essential tips that you need to consider before you start your HVAC Business. Let’s discuss them in detail.

1. Choose a Specialization

First of all, you need to analyze the marketing scenario of your competitors and identify the services that they are lacking. It will give you a chance to concentrate on specific services and there exist more chances of getting customers in your business.

If you are weak in a specific service area with high competition, you can easily opt for training. In addition, there are some standard services that you can include in your business, like troubleshooting:

  • Heat pumps
  • Gas furnaces, or gas heating
  • Air conditioning units

You can also consult on ENERGY STAR appliances for homes or commercial buildings or specialization in other areas of expertise.

2. Create a Growth-Oriented Future Plan

The next thing you need to consider is how to expand your client base in the coming years. So, you can include the core services at a lower price or at a discounted price to attract lifelong customers.

Likewise, you can also make a list of clients that can be quickly served within a week, thereby improving the chance to reach your financial goals.

As it involves more physical labor, you need to make sure that it does not overbook and provides high-quality services to its leading customers.

3. Pricing

One of the biggest and most complex considerations to keep in mind is to fix HVAC startup costs for starting a new HVAC business. You need to make a list of mandatory items like labor, essential consumables, and, most notably, taxes.

Apart from these essential parameters, you also need to consider the hidden costs or money upfront as it plays a vital role for the sales team to enhance your business productivity. Tools deprecation and equipment maintenance are examples of it.

If you start charging heavily compared to other competitors, you will surely lose your customers. However, it does not mean that you need to keep very low pricing just for customer attraction, as it leads to reducing your business performance. 

Research well for the charges that other competitors keep and obtain a competitive advantage. So, you’ll get an overall idea to keep the pricing that suits you the best for you and your customers.

4. Partner With Construction Firms

You need to be in contact with many construction small businesses as there are more chances of getting a customer base. So, you need to make them ready to become a partner with you by proving to them you are a dependable HVAC resource.

The biggest and best long-term leads that HVAC business owners can opt for are the commercial and residential building contractors. 

The reason behind it is that they possess a healthy skill level to build homes and office buildings from the ground up.
Also, the project managers involved in renovation purposes may require HVAC industry experts to determine if a heating or air conditioner unit should be repaired or replaced.

5. Tools and Equipment

Now, you need to get all the essential equipment that helps the workers to work on the job sites. You need to get started by making a list of all the essential HVAC tools that make HVAC work easier. They play an indispensable role in installing, repairing, and even replacing the systems. 

In addition to it, you can also include advanced equipment with the latest technology. However, some essential devices like drill machines, pipe wrenches, tape measures, staple guns, and more that you can include in your business.

6. Field Management Suite

Finally, you can include field service management (FSM) software in your HVAC companies. FSM software smoothly manages your daily business processes.

With its impressive feature to streamline field-based operations, you can easily make your hard work more comfortable managing and efficiently dealing with your business tasks.

FSM software is a boon for many home service businesses as it provides essential features like

  • Job schedule and dispatch
  • Work order management
  • Mobile access
  • Parts inventory management
  • Case, contact, and order management
  • Auto-invoice generation capabilities to prompt revenue generation
  • Automated customized reports
  • Push notifications
  • Seamless integration with the inventory control system

So, these were the essential tips that help HVAC companies generate more revenue and improve business productivity. After looking at the steps and tips, if you still have any questions related to the HVAC business or HVAC contractors, we have come up with a FAQ in the next section.

A Field Service Management Software That Helps You To

Save up to 95% of your time Automate 90% of your daily operations Generate and track reports in a few clicks

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The HVAC industry includes average startup costs a bit higher as you need to purchase a used vehicle and work to keep your equipment costs low. On average, the price could easily reach $100,000 if you are buying everything.
For generating revenue, you need to be perfect in financial planning your business. Some of the best recommendations that you can do are:
  • Writing an effective plan
  • Add upselling into your marketing plan
  • Focus on customer service
  • Improve your scheduling and efficiency
  • Collect deposits
  • Improve your invoicing strategy
To find an HVAC technician, you can start by asking local contractors, suppliers, and other trade professionals that you work with. If you’re a member of the local union, contact them, as well hired technicians based on employee referrals.

Ready To Start Your Own HVAC Business?

If you are ready to start your own HVAC business, apply the steps mentioned in this article, then you can easily start your own HVAC company with enhanced business growth. 

However, you need to be careful when creating your business plan, licenses, and other essential HVAC tools.

To automate and streamline your HVAC business operations, we recommend you adopt FieldCamp in your business. FieldCamp is software for scheduling and dispatching jobs that makes it easy for you to manage your HVAC technicians and improve your business productivity.